Outdoor water faucet

Managing Your Water System

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Keep water safe for your users.

You are responsible for the oversight, maintenance and operation of your water system.

Meet testing requirements.

Meet public health requirements and ensure safe drinking water.

  • Test for bacteria once a year.
  • Test for nitrates once every three years.

Record keeping.

Your water system—like a small business—needs good record keeping. Update these items often or when you make changes:

  • All water test results.
  • Annual monitoring permit.
  • Water system easements and agreements.
  • Protective well covenants.
  • Plans of the water system and water line layouts.
  • Copy of the well log.
  • Flow test information.
  • Records of past repairs of both the equipment and well.
  • Your system’s emergency response information. Keep a list of customers and maintenance company’s contact information.

Notify users of water quality or concerns.

Avoid neighborhood disputes. Talk to each other. Educate users on how to protect your water source and water conservation efforts. Good or bad, share your test results.

Treat your water system like a business.

You need funds available to develop, construct, operate, maintain and manage the water system. Develop a six-year operating budget to manage your water system. Include:

  • Required testing.
  • Permit fees.
  • Management fees.
  • Electricity bills.
  • Operation and maintenance expenses.
  • Treatment expenses (filters, softeners, chlorine bleach, etc.)
  • Equipment replacement cost (older systems with failing components are expensive.)

Account for all regular costs plus a 10% emergency reserve fund. Tailor the amount contributed to reserve accounts to your water system's need.

First steps:

Water system upkeep.

Use our self-assessment checklist as a guide to make sure your system operates correctly.

Tell us when information about your system changes.

Group B Water System Manager Information Request


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